Frequently Asked Questions

PureDraft HR is a free, AI-powered web application for generating, formatting, summarizing, and managing HR documents. It includes four core tools: Assistant (AI Chat), Builder (document generation), Formatter (reference cloning & restructuring), and Summarizer (document condensation). All AI processing is powered by the Google Gemini API.

No — you can use all four tools (Formatter, Builder, Summarizer, Assistant) without signing in. However, creating a free account lets you save documents to your Dashboard and access them later.

PureDraft HR uses Clerk for authentication. You can sign up with your email address (with verification code) or sign in with Google. Your account lets you save and manage documents from the Dashboard.

Saved documents are stored in a secure database (Supabase PostgreSQL) linked to your account. Only you can view or delete your documents. You can manage them from the Dashboard page.

Uploaded files (PDF, DOCX, TXT, XLSX, CSV) are processed in-memory for text extraction and are never stored on our servers. The extracted text is sent to the Google Gemini API for processing.

PureDraft HR uses Google Gemini AI via the Vercel AI SDK. The Essential tier (free) uses Gemini 2.5 Flash for fast, efficient processing. The Professional tier (paid, coming soon) uses Gemini 2.5 Pro for advanced, high-quality output. Gemini AI can make mistakes — always review generated content before using it.

PureDraft HR's Essential tier is completely free. A Professional tier with access to more powerful AI models (Gemini 2.5 Pro) is coming soon. The free tier uses Google Gemini 2.5 Flash along with free tiers of Clerk, Supabase, and Upstash.

There are four main tools: • Assistant — Ask HR questions, draft emails, chat with uploaded documents, use voice-to-text input, schedule meetings, and choose from four AI response modes (Fast, Thinking, Extended Thinking, Deep Research). Select between Essential and Professional AI tiers. Conversations are saved as chat history. • Builder — Generate complete HR documents from 31+ document templates and 10 email templates in a unified dropdown, with optional Bulk CSV mode. • Formatter — Upload or paste unstructured text and let AI restructure it into a clean, professional document. • Summarizer — Condense lengthy HR documents into concise summaries.

The Assistant offers four response modes: • Fast (⚡) — Quick, concise answers for simple HR questions. • Thinking (🧠) — Step-by-step reasoning with more detailed responses. • Extended Thinking (💡) — Deep analytical thinking that explores problems from multiple angles. • Deep Research (🌐) — Thorough, comprehensive analysis with research-style answers. You can switch modes at any time using the mode selector below the chat input.

PureDraft HR offers two AI tiers: • Essential (free) — Uses Google Gemini 2.5 Flash for fast, reliable HR document generation. Available to all users. • Professional (coming soon) — Uses Google Gemini 2.5 Pro for advanced, high-quality output on complex documents and strategic tasks. You can select your tier from the tier selector in the Assistant chat input, or see your active tier on the Summarizer, Formatter, and Builder pages.

Yes. Chat history is stored in your browser’s localStorage. You can view past conversations in the sidebar, pin important chats, rename them, share conversations via a public link, and delete conversations you no longer need. Chat history persists across browser sessions but stays local to your device — nothing is sent to a server.

On the Assistant page, you can ask the AI to schedule a meeting, interview, or appointment. The AI extracts the details and displays a Meeting Card with “Add to Google Calendar” (opens a pre-filled calendar URL) and “Download Outlook Invite (.ics)” buttons. No OAuth or backend integration is required.

Yes. All four tools support multi-language output. Choose from English, Spanish, French, German, Mandarin Chinese, Portuguese, Arabic, or Hindi via the language selector in the sidebar.

The My Templates Library lets you save reference text snippets to your browser’s localStorage so you can reuse them later. Templates persist across sessions but are local to your browser — nothing is sent to a server. You can save, load, and delete templates from the Formatter, Builder, and Summarizer pages.

Yes. The Builder supports Bulk CSV Generation. Upload a CSV file where each row contains document-specific details, and the Builder will generate one document per row with a live progress bar.

The Builder includes an “Other (Custom)” option. If the document template you need isn’t listed, select this option and type a custom name — the AI will generate content accordingly.

Yes. When you generate a document, a Styling Modal lets you adjust font family (14 options), heading sizes, body text size, line spacing, and bullet styles. All styling is preserved when exporting to PDF, DOCX, or copying to clipboard.

PDF, DOCX (Word), TXT, XLSX and CSV files. Text is extracted automatically and processed by the AI.

You can export generated documents as PDF, DOCX (Word), or copy plain text to your clipboard. You can also email documents directly from the app and save them to your Dashboard. All exports happen entirely in your browser — no server processing.

Yes. Each tool has an “Email Document” option. Choose your email provider (Gmail, Outlook, Yahoo, Zoho, ProtonMail, or your default email app), add CC and BCC recipients, and the document is pre-filled in a compose window ready to send.

The UI works offline thanks to our Progressive Web App (PWA) architecture. You can install it on your home screen on iOS, Android, or desktop. However, AI generation, document saving, and authentication require an active internet connection. Chat history and saved templates remain available offline since they’re stored in your browser.

Yes. PureDraft HR is fully compatible with iOS. You can add it to your home screen from Safari using the Share button. The app includes optimized iOS meta tags, a dedicated Apple touch icon, and fixes for common iOS Safari quirks like double-tap zoom and form input zoom.

All communication with Google’s Gemini API uses HTTPS encryption. Google’s processing of your data is subject to their own privacy policies. We recommend reviewing Google’s Privacy Policy if you have concerns about sensitive data.

Uploaded files are never stored on our servers. Saved documents are stored securely in a user-scoped database. However, content is transmitted to Google’s Gemini API for processing. If you have highly sensitive information (e.g., social security numbers), we recommend redacting those values before uploading.

Yes. You can delete your account through Clerk’s profile settings. To delete all your app data (documents, chats, policies, API keys, audit logs, and notifications), go to Settings → Data & Privacy and use the self-service data deletion tool. You can also export a full copy of your data as JSON from the same page.

No. We do not use tracking cookies, analytics scripts, or any third-party services to monitor your behavior.

The Analytics Dashboard shows your document generation trends and usage insights. It helps you track how many documents you have created over time and which types are most common. Available to signed-in users from the sidebar or mobile navigation.

The Policy Library is a searchable collection of HR policy templates that you can browse, reference, or use as a starting point for generating new documents with the Builder.

Yes. Voice-to-text is available on the Assistant, Builder, Formatter, and Summarizer pages. The microphone icon appears by default — start typing and it switches to a Send button. Click the microphone to speak and your speech is transcribed in real-time using your browser's Web Speech API. No audio data is sent to our servers.

The Builder includes 10 pre-written HR email templates (e.g., Leave Approval, Interview Invitation, Onboarding Welcome) available from the unified template dropdown. Select one, and it pre-fills the document type and key details for quick generation.

Yes. Signed-in users can view an Audit Log that tracks document generation, saves, deletions, and other account activity. This is available from the sidebar or mobile navigation.

Yes. Go to Settings → Data & Privacy to download a full JSON export of your documents, chat sessions, policies, API key metadata, audit logs, and notifications.

PureDraft HR automatically sends in-app notifications for key actions like saving documents, creating API keys, sharing links, emailing documents, and deleting items. You can view and manage notifications from the bell icon in the header or the Notifications page in Settings.

You can share any saved document via a unique token link from Settings → Document Sharing. Anyone with the link can view the document. Links can have optional expiry dates and can be revoked at any time. No account is required to view shared documents.

From Settings → E-Signatures, you can create a signature request for any document. Enter the signer’s name and email, and they’ll receive an email with a signing link. The signer can view the document and draw their signature on a canvas pad, or decline. You’ll be notified when the document is signed or declined.

Settings → Custom Branding lets you configure your company name, primary and secondary brand colors, and a logo URL. A live gradient preview shows how your branding looks. These settings are stored per-account.

From Settings → Webhooks, you can register up to 10 webhook endpoints. Choose which events to subscribe to (e.g., document.created, signature.completed). Each endpoint gets an auto-generated secret for HMAC SHA-256 signature verification. Delivery logs show success/failure status for each webhook call.

Settings → Organizations lets you create workspaces and invite team members. Each member has a role: Owner (full control), Admin (can manage members), or Member (basic access). You can create up to 5 organizations and add up to 50 members per org.

Settings → Custom Domain Email lets you configure a custom sender name, sender email, and domain for outbound emails. DNS verification is required to activate the custom domain. This is useful for sending e-signature requests and reports from your own brand.

Settings → Scheduled Reports lets you opt into periodic email summaries of your PureDraftHR activity. Choose weekly (every Monday) or monthly (first Monday of month). Reports include document counts, recent activity, AI generation stats, and a tool-by-tool breakdown.